Welcome to UCSD! Thank you for your interest in the UCSD campus as a possiblefilming location. These guidelines have been developed to simplify obtaining the UCSD PHOTOGRAPHY, MOTION PICTURE, VIDEO AND TELEVISION PERMIT and FILM LOCATION AGREEMENT.
Please note that all such activity on the campus requires the approvals outlined below before such activity may begin.
For convenience, the word “filming” as used in these guidelines shall include Motion Pictures, Filming, Videotape, Still Photography and Digital Imaging.
The UCSD Communications Office is responsible for all arrangements pertaining to filming on this campus. The UCSD Communications Office can be reached at (phone: 858-534-7618. The UCSD Communications Office screens and processes all requests to film on campus and coordinates with all campus units on your behalf. News photography does not require a permit.
Filming on campus is permitted only if it does not interfere with normal University business and/or previously scheduled events. A UCSD PHOTOGRAPHY, MOTION PICTURE, VIDEO AND TELEVISION PERMIT is required to film on campus. The Permit can be approved only when all following requirements have been met:
Any use of the NAMES, MARKS, LOGOS OR TRADEMARKS of the University of California, the Campus or any abbreviations thereof is governed by Regents policy and California and Federal law and is not permissible.
If the University or a specific venue requires its personnel to be present as a condition of use, personnel must be scheduled in advance of the film shoot. Personnel includes, but is not limited to: Location Manager, Fire Safety Officer, Custodial &/or Grounds Staff, University Police, and Traffic Control.
Unless requested by the film company, the UCSD Film Liaison will determine presence of uniformed UCSD officers.
In some cases, traffic control officers may be necessary in addition to Police. Private events security may be used to augment UCSD officers, however, they may not replace the need for uniformed UCSD Officers.
UCSD is subject to California State Fire Code. Fire Safety officers are provided by UCSD – no city FSO is required – and generators MUST be grounded to earth prior to hookup.
The University must receive a Certificate of Insurance and an additionally Insured Endorsement, naming The Regents of the University of California as additionally insured, for the days of filming, load-in, and strike, a minimum of two (2) business days prior to filming and/or load in. Coverage must be as follows:
US $2 million All feature/television productions US $1 million All still photography productions
Cancellation of an approved film permit must be received no less than two (2) business days prior to scheduled start of filming. THE PERMITTEE IS RESPONSIBLE FOR ANY LABOR OR DIRECT UNIVERSITY COSTS ACCRUED AT THE TIME OF CANCELLATION. IF THE CANCELLATION OCCURS, THE PERMITTEE IS RESPOSIBLE FOR ALL VENURE RENTALS AND A MINIMUM OF ONE (1) DAY FILM PERMIT IN ADDITION TO ANY LABOR AND DIRECT COSTS.